ADMINISTRATOR: Reviewing nominations for colleague feedback

Reviewing Nominations for Colleague Feedback by Administrator

Depending on your trust/organisation, system administrators may be responsible for reviewing lists of users' nominees for Colleague Feedback for their MSF/360. If this is applicable to you, please follow these steps:

1. Go to ADMIN view > MSF/360 > Action Needed.
2. Click on the Colleague Nomination Complete button, or scroll down until you see this section.
3. Review the list (Colleagues Nominated/Forms Sent Out/Forms Completed/Threshold Reached?), then click Send Out.
4. For a full view of the nominees list, open the MSF by clicking its title, then click Send Multiple or Send.
5. (When sending multiple emails) In the Send to Nominated Colleagues pop-up window, tick the 'Select/Deselect All' box or individual boxes below.
6. Click Send Out Selected to email the link to the GMC colleague questionnaire.

As soon as you send out the link to the nominees, it will be indicated on the user's MSF page. Users can nominate more colleagues for feedback at a later stage (if yes, they will need to notify you again using the designated button on their MSF page). Therefore, you may need to review the nominations and email the questionnaire link more than once for the same MSF.

Reviewing Nominations for Colleague Feedback by Appraiser

Certain trusts/organisations prefer to delegate this task to appraisers (or to clinical directors as is the case at NUTH). Should it be the case, and if you have allocated appraisees who work on completing their MSF/360, please keep reading.

As soon as your appraisee nominates colleagues for feedback and informs you about it (by clicking on the designated button on their MSF page), you should receive an automatic notification. Please mind that this can happen more than once, as appraisees can nominate more colleagues at a later stage. If they do, they need to notify you in the same manner again as per the instructions in the Colleague Feedback section on their MSF page.

An MSF or MSFs requiring your attention will be highlighted red in the lower part of your main Dashboard (under Appraiser Actions - Appraisee MSF/360). It will also be indicated at the top of your Appraiser Dashboard (under Appraisee MSF/360). If you see it in either places, please follow these steps:

1. Click on the approvee's MSF requiring your action via Dashboard or Appraiser Dashboard.
2. Check the status of colleague nominations (colleagues nominated/questionnaires sent out/questionnaires completed/questionnaires awaiting reply).
3. Review the list of nominees for colleague feedback.
4. Click Send Multiple to email the link to the GMC colleague questionnaire to many nominees, OR click Send or Re-send to email the link to an individual nominee.
5. (When sending multiple emails) In the Send to Nominated Colleagues pop-up window, tick the 'Select/Deselect All' box or individual boxes below.
6. Click Send Out Selected.

Once you do the above, it will be reflected in the Colleague Feedback section on the appraisee's MSF page.

Updated on: 20/11/2025